My father had 90 years but it seemed in 93 years but it seemed short in his
seemingly long life of 93 years it was short because it just seems like if we
only had more time Old Testament gives us a view of some people who live to be
five six seven eight nine hundred years old if I have a chance to ask
I will ask how come we got shortchanged
wouldn't that be a good question if you had a chance to ask imagine seven eight
nine hundred years to watch generation after generation after generation after
generation stay healthy and well I mean you gotta have you got to be healthy to
make it to nine hundred you got to take your vitamins
I'm pushing the Bible I'm pushing vitamins I mean I'm doing good today so
the key is time is precious now let me give you Bill Bailey's a description of
time life is not just the passing of time life is not just the passing of
time life is a collection of experiences their frequency
and their intensity life is not just watching the clock tick away life is a
collection of experiences their intensity their frequency when my friend
mark died at age 44 someone says that's young to die but what if he lived four
lifetimes in one might not be too young so here's what it whatever the span of
your life turns out to be here's what you want to fill it up with experiences
and the intensity of those experiences
but now let's talk about the management of time here's one of the best ones we
covered earlier when should you start building this hotel answer as soon as
you have it finished now jot this one down on time management when should you
start the day as soon as you have it finished plan the day the best you can
leaving plenty of room for improvising and surprises and all the stuff that
happens during the course of the day but if you've planned a good productive day
now you start that day you can't believe how much more valuable your time will be
don't start the day until you have it finished now here's the next one
don't start the week until you've had it finished now to lay out a week is a
pretty good challenge next don't start the month until you have it finished the
places to go and the people to see and the productivity and the sales and the
customers and the development and all the rest of what you want to accomplish
during the course of thirty days don't start the month till it's finished and
then here's the big one this is really challenging don't start the year until
you have it finished to the best of your ability
it can't be finished like minute by minute but in terms of the sweep of what
you want to accomplish in the year 2002 make sure that that's set and ready to
go but the time January 1st rolls around and it might get all upset
it might get torn up and you do anew and you make so much progress the first 90
days that now you've got you've multiplied it all by two by three
because that happened to me I thought wow here's how this is gonna be a great
year by the time I'd finish the third month
I'm rolling I'm soaring so many things are happening I revised my whole year's
plan now shut this down approaches to the
management of time here's the first one ignore the subject
I mean that's good advice
don't let anything overly bug you because you'll remember now you don't
have to do anything so I got to get a handle on my time the answer's no you
don't if you want to let it all go you can let it all go I mean this is good
advice somebody says you ought uot uot jot this down ignore all the you arts or
you should only if they're giving general information we should it's
better to say if you're teaching we should not you should we should then you
let me listen in without it being too confrontational if everyone did this see
that'd be great and then you give a person a chance to choose to do it or
not to do it but when you start the you ought you are now see if I don't now see
we got some tension and maybe some problems so you are seem to always
create problems when you're talking to your kids you say no if kids would do
this not always saying if you did this if you
did this life would be better but if kids did this life would be better it's
like making a little talk and letting them listen in and then it's a little
less confrontational it gives us a choice in one of my seminars here's what
I teach all life forms strives to the max of its potential except human beings
all life forms strives to the maths of its potential except human beings
how tall will a tree grow as tall as it possibly can you never heard of a tree
growing half as high as it could know trees don't grow half a tree drives its
roots as deep as it can reaches as high as it can produces every leaf atcond
every fruit to possibly get to the max every life-form strive to the max except
human beings now why not human beings jot this down you've been given the
dignity of choice you're not a robot you don't have to repeat this year the same
as last year you can tear up last year's plan develop
a new plan so the dignity of being a human being now here's the choice on
being a human being to be part of all we were meant to be or to be all to strive
for all or half or part or some the choice is up to you to develop one skill
or ten skills so this is well I'd be happy with just one more language well
some say hey I'm gonna learn six or seven and this is all a matter of choice
and when somebody says no you ought to learn four you've got to resist all left
because this is personal dignity and you don't want to destroy some dignity but
by doing all the aughts and they feel reluctant to do it now we've got
problems so if you want to just ignore this subject on time management now
here's the next one step down to something easier
the guys in sales and he says oh I want to own the company finally owns the
company now he's got no time to play golf he said when I was in sales I was
making big money playing golf three days a week heck with this on and something
heck with managing my life was never my own after I started to manage I'm going
back to sales see this is the key if you're getting too pressed you might
consider stepping down to something with a little easier time pressure little
girl says to her mother daddy comes home brings his briefcase and Pat's me on the
head and says hello disappears and works on these papers how come my daddy
doesn't play with me and her mother said look your daddy loves you very much but
he has he's so busy at work he can't get it all done he has to bring it home he
loves you but that's why he can't play with you and the little girl said why
don't they just put him in a slower group so drop this down now if you don't
have time for your kids you might consider joining a slower group remember
when I said some things I went for cost me too much so reconsider next key to
time management and that's work longer and harder but see there's a limit to
that I almost lost my health the first year I went so crazy about personal
development and achievement I just went bonkers you know I told you I was skinny
but the end of that first year I was a walking shadow and then it suddenly
occurred to me what if I got rich and too ill to spend it I mean that was a
shocker so I started you know developing a little more reasonable because I said
if 12 hours won't do it I'll work 14 if that won't do it I'll work 18 I mean how
many hours it takes and sure enough it cost me too much so see working longer
and harder for some might be appropriate you know if you're just sitting around
not doing that much this might be good work longer and harder but you could
only work so hard here's the key not to work harder but smarter when you've
worked as hard you can doing the best you can in terms
of physical output in the time reasonable time now here's the ultimate
in the management of time and that is you simply become more skillful when I
first got into sales you know I was around people that could get you know
nine out of ten eight out of ten and when I first started I could only get
one out of ten but here's what I did I worked around the clock around the clock
so that I would make up in numbers what I lacked in skill that's good in sales
you got to jot that down when you're new you make up in numbers which you lack in
skill now when you become more skillful the numbers can go down because now
you're you're persuasive ability and all of that is now so high that you don't
need to put as many numbers out but at first if you want to compete or if you
want to really get good you've got to put in the numbers but if you get more
from yourself develop more of yourself now the time management becomes an
easier task now here's the next thing either you run the project or it runs
you I found out when you start something at first you're in charge all of a
sudden a year later it's in charge some of the companies I started I'm telling
you I'm in control a couple of years later I'm out of control at first I've
got it on the run two years later it's got me on the run haven't got enough
time I'm dizzy with trying to get it all done so here's part of the key and
that's to get in charge say I'm gonna take charge of my health one of my
albums is entitled take charge of your life take charge of your time take
charge of your resources which we're going to talk about next take charge of
your health you're the one that's responsible for it
it's not a requirement of society that you not have a heart attack and take
care of your family that's not a requirement of society but you must make
it a requirement of yourself Society doesn't require that you build a
financial wall around your family nothing can get through that's not a
requirement of society it's a requirement you impose on
yourself to build a financial wall around your family nothing can get
through so impose on yourself this self development of being in charge taking
charge of your life and your health and your future and your responsibilities
and all the rest next reasonable time is enough time to achieve all of your goals
just stuff that down reasonable time is enough time I had to learn that
reasonable time is enough time
here's why it's not the hours you put in it's what you put in the hours if you
start depositing greater ideas into the hours you've got later then now I'm
telling you later you can't believe the productivity that will flow the ideas
you can't think of now a year from now they'll start to flow and when you
deposit those ideas in the hours you've got productivity multiplies by two three
five - next time management essential we've already covered the first one a
written set of goals and then do priorities on your goals what's
important this week what's important this month
here's the next one often review just go over your goals to
make sure that your list is working for you it's got you inspired it's got you
turned on
so missus how come you're up so early say if you were headed where I'm headed
you'd be up early too if you were gonna meet who I'm gonna meet you'd be up
early if it was gonna stock up for you like it's stacking up for me you'd be
getting that early here's some more time management essentials learn to study
what we call majors and minors you pick up the phone here's what you must say
when you pick up the phone is this a major conversation or a minor
conversation if it's minor a few pleasantries and you're done if its
major maybe you've got to make a few notes so here's the next one important
conversations make an agenda before you make the call just jot down a little
agenda it's so easy now to just talk out of your head you ever hear a
conversation end like this like this let's see there was something else
see you don't look that Swift I can't think of it right now I'll call you back
see you look a little incompetent let's see there was something it escapes me
right now really so if you got this now make an agenda before you make a call if
it's an important call now later that saves you all kinds of stuff you call
John in the salesman say John remember those four things we went over said no
we didn't talk about that and then you pull out to your date time or whatever
and there's the list you made when you made the call he said oh yes seems like
I do remember and you've got him with your list if it's just sales people
especially can talk you out of what's in your head it's true no we didn't talk
about that and if you don't have a little proof I'm telling you it's gone
so make an agenda before you make a call so what's major what's minor now here's
the key on this don't major in minor things if you take a major time to do
minor things I'm you'll be behind the curve constantly
here's what we learned in sales training what's major time and what's minor time
here's minor time thinking about prospects here's minor time making list
of prospects here's minor time keeping books on
prospects here's minor time going to see the
prospect
here's minor time evaluating the prospect after you've been there that's
all minor time here's major time in the presence of the
prospect that's mine that's major time and if you took a look if you're in
sales and you took a look at a week you'd say my gosh I'm spending 90% of my
time on the minor stuff and so little time on the major stuff in the presence
of how many hours in the presence of in my day how many hours in the presence of
during my sales week just the time that really counts is in the presence of
Trustee majors and minors here's another key time management
essential don't mistake movement for achievement it's easy to get faked out
by being busy that comes home at night all exhausted falls in the chair and
says oh I've been going going going here's the big question
doing what it's not the goal and goal and going some people are going going
going and they're doing figure eights their progress is small so don't mistake
movement for achievement here's another one in sales we learned don't mistake
courtesy for consent if somebody's Pleasant and they nod you say oh they're
gonna buy no they're courteous you can't mistake courtesy for consent
now here's the big one concentration I had to learn this all those years ago
I'm in the shower trying to compose a letter found it turns out to be a
strange letter so here's what I learned to do save them work till you get to the
office save the work till you get to the work don't try to get to the office on
the way to work on the way to work enjoy the way and the shower enjoy the shower
then go to work when you get to work I found this to be helpful concentration
here's another big one learn to say no I'm telling you in such a social society
we have now it's so easy to try to be a nice person saying yes yes yes to
everything find yourself overloaded now you've got to call and make that well
gosh you know all the time it takes to back out of something that you said said
yes to too quickly here's what might be better I don't think so but if that
changes I'll call you little things you can use not to commit over commit
yourself my friend Ron Reynolds says don't let your mouth overload your back
it's a good one now here's the big one on time management when you work work
when you play play don't mix the two
don't work at play I used to take my family to the beach and I would bring my
briefcase I learned not to do that or at the beach I'm saying I should be
at the office I should be at the office now my family's upset because I'm at the
beach and I'm thinking office office office now when I'm at the office I'm
thinking what I gotta get my family to the beach the beach the beach so things
are not going too well if the office cuz I'm thinking beach and things are not
going too well of the beach cuz I'm thinking office here's what I learned to
do at the beach be at the beach at the office be at the office when you work
work when you play play don't mix the two don't work at play now here's one of
the most important ones don't play at work work is too serious you don't want
the reputation of being the office joker it's not a good yes there's time for
some Clinton stories yes there's time for a little humor yes best if it's a
happy office of course but I'm telling you got to be serious about work because
your parting with a piece of your life for the work you do your work costs you
a piece of your life here's what it's called serious business not grim not
unhappy but serious keep don't play at work the only person I don't think we
use anymore horse around at the office play around play jokes play tricks no
place not at the work place at the beach yes at the bar yes somewhere else not
work you've got to treat work with all due conservative passion because it's
leading you to your future here's another key phrase all work is
good you may not like your job but if it's the stepping stones to get you to
where you want to to go you've got to appreciate your job you don't have to
have a passion for your job here's the ultimate passion a passion for
incredible success in every department of my life that's the passion but don't
look John down on some menial job you have to do to finally get you to where
you want to go no job is menial menial no job is not no every job is noble
training life for making a contribution to society next
analyze how you are and if you have some weaknesses
if you can't doesn't seem like you can change here's the key get it covered I
used to keep promising myself I'd keep the book to keep the books keep the
books finally I gave that up and back then it only took me an extra 50 60
bucks a month for some accountant to keep the books as a no I'm gonna save
the 50 bucks you can't believe what I started losing in productivities because
I tried to save the 50 bucks so the key is a lot of times you can stay like you
are but just make sure you get it covered okay next
beware of the telephone and all other systems of communication especially the
telephone at home and systems of communication at home and here's one of
the best lines I've got for you for the weekend let all communication systems
serve you but don't let them intrude
when it comes time to have dinner with your family you shut off all systems
unless the ones that can take messages silently
don't let the phone ring don't let anybody intrude come through
the front door or the back door nor through the telephone or any other
device so you can't reach John and his family when he's having dinner the
President of the United States couldn't get through if you develop that kind of
a reputation father mother when we have dinner when we're visiting and have this
time with our family nothing intrudes so don't let these clever little devices
keep intruding you've got to have a place that sync recite it's it's
invaluable you don't let anything in for that period of time okay isn't it good
advice excellent advice here's the next one read all the books you know I've
only got a few notes here on time management but if you've got some
particular challenges you run a big organization a big corporation you've
got some challenges there's plenty of books now here's what's next just be
more alert to the things that might be stealing your time
here's why time is like capital you can't let someone steal your seed corn
you can't let someone steal your capital and you can't let someone steal your
time you must designate your time and some of
the time that you designate you must not let anyone steal casual time you might
let someone intrude and steal a little bit and take a little bit but not
serious time next one of the great time management savers is to learn to ask
questions upfront sometimes you talk to somebody for an
hour and then you ask questions and find out if you would have asked those
questions up front you could have saved yourself an hour asking questions up
front helps you to get to the problem now but if you just launch into some
discourse you might waste thirty minutes waste an hour when here's what you
should have been talking about after you've finished an hour you say John
what's really the problem he said well it's something personal see that's what
you should have been talking about this whole hour next learn to think on paper
now we're going to take a break
some ways to think on paper one we've covered one solving problems take it out
of your head and put it on paper another one is setting goals making these lists
we've already started here's another good way to think on paper it's a
projects book each person you're working with and each project you're working on
get a loose-leaf binder and a tab and some pieces of paper behind the tab and
do a little continual summary of how it's going between you and that person
and between you and that project I call it a project book it is so useful to me
but what's going on between you and this person
when you last got together what did you talk about and you got a few notes there
here's what we talked about the last time we got together now when you get
together again you can review that so you'll know better what to talk about
when the president gets ready to travel and he's gonna meet some important
people guess what they bringing all these briefing books right the last time
you were with Khrushchev Kennedy is informed here's what he said nears what
you said Kennedy said no that's valuable I need to remember that if a person is
important it's worth a little running account you might even have a project
book for your children here's what's happening between me and my child we've
talked about this and we've talked about this when we've talked about this next
add a timer keeping track of all of your appointments you know mine is all filled
with you know when to catch an airplane and when to do a seminar when to sit
down and have a conference all the rest next is a game plan you know if you've
got a house and the you know insurance is going to come due and some other
things are going to come do you just put it on a spreadsheet and make sure it's
taken care of key phrase take things out of your head
and put them on paper and the key is to just experiment with different ways that
helps you to do that
now here's the last one thinking on paper and that's to keep a journal one
of the things I'm known for around the world have been now for 39 40 years is
keeping a journal now my journal is not a you know it's not necessarily a it's
not like a diary it might be part diary you know and flying over Ireland and
write down a few little things that impressed me today I met this person
what an extraordinary event today the scent I conducted this seminar in Rome
thousand people stood up with saying for me I've got a little bit of a diary in
there but here's what primarily your journal is for collecting good ideas a
journalist to collect good ideas on your health and good ideas for your business
good ideas for your future good ideas for time management does I use to take
notes on pieces of paper and torn off corner
my father had 90 years but it seemed in 93 years but it seemed short in his
seemingly long life of 93 years it was short because it just seems like if we
only had more time Old Testament gives us a view of some people who live to be
five six seven eight nine hundred years old if I have a chance to ask
I will ask how come we got shortchanged
wouldn't that be a good question if you had a chance to ask imagine seven eight
nine hundred years to watch generation after generation after generation after
generation stay healthy and well I mean you gotta have you got to be healthy to
make it to nine hundred you gotta take your vitamins I'm pushing the Bible I'm
pushing vitamins I mean I'm doing good today
so the key is time is precious now let me give you Bill Bailey's a description
of time life is not just the passing of time life is not just the passing of
time life is a collection of experiences their frequency
and their intensity life is not just watching the clock tick away life is a
collection of experiences their intensity their frequency when my friend
mark died at age 44 someone says that's young to die but what if he lived four
lifetimes in one might not be too young so here's what it whatever the span of
your life turns out to be here's what you want to fill it up with experiences
and the intensity of those experiences
but now let's talk about the management of time here's one of the best ones we
covered earlier when should you start building this hotel answer as soon as
you have it finished now jot this one down on time management when should you
start the day as soon as you have it finished plan the day the best you can
leaving plenty of room for improvising and surprises and all the stuff that
happens during the course of the day but if you've planned a good productive day
now you start that day you can't believe how much more valuable your time will be
don't start the day until you have it finished now here's the next one
don't start the week until you've had it finished now to lay out a week is a
pretty good challenge next don't start
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