Hi, Lauren here! As you might know, I have a lot of creative projects, this YouTube
channel included. In this video, I wanted to show you how I plan out my work and
keep everything organized using a bunch of apps on my computer. Specifically
Trello and Evernote are my heroes and I'm so glad that I found them because
they have made my life as a content creator so much easier. This video is
sponsored by Intel which I'm really excited about because my old laptop is
really slowing down and just starting to buckle under the pressure of everything
I put it through to make all of this happen. Intel recently released their new
eighth generation Intel Core processor and I'm really excited to see how it
speeds up my whole process now that I've got my hands on this new HP Spectre
x-360 13-inch. There's been a 40 percent jump in processor performance since the
seventh generation so I can only imagine how much better it'll handle my workload
over my five-year-old laptop. For more information on the 8th gen intel core
processor and on all of the apps that I'm going to be mentioning in this video,
read the video description below. I'm also going to be talking a bit more
about my new computer at the end of this video so stick around for that if you
get excited about the tech stuff like I do. So the first app that I find really
useful when I'm managing my creative projects is called Trello. This program
lets you make boards for different projects and cards for smaller topics
within those boards. You can then drag the cards around and organize them in
different lists! For example, one thing that I really love to do in Trello is to
do a brainstorm list and then add a card for each individual idea that I come up
with. That way I have them all right there when I'm ready to start producing
my next round of videos. So that's kind of the basic idea but you can also add
descriptions, labels, and attachments to each card so because of that I like to
use the cards as a go-to place where I can keep important text, information,
files even, and that is especially helpful because I have Trello installed
on all of my devices so if I'm editing a video on my computer and I save some
screenshots, I can go onto my phone, pull down some of the screen shots from
Trello, and then work on them for an Instagram photo that I can post from my
phone. So now I'm gonna walk you through some of the ways that I set up my boards
to help me stay organized. So the first one I'm going to show you here is a
sample board that I put together that's very similar to what I use to help me
organize my YouTube channel and my video ideas. And so
these are totally customizable they're completely blank when you first open up
the program but this is to kind of to give you an idea of where you can start
and then you can change it for what works for you. Like I said earlier, there
is a brainstorming list right in the front and so every time I get an idea,
even if it's on my phone, I can add an idea so let's just for the sake of
simplicity, I'm adding a vlog there. And there are some of my ideas that I have
coming up! So one really great thing about this program is that you can move
these cards anywhere you want and so my next list is the "to film" list. This is
the list that I look at when I'm right about to film a bunch of videos, so for
example if I wanted to film, say, this gift ideas video, I would click and drag
that from "brainstorming" to "to film". One thing that you can do with your cards is
add a label and I actually like to use the labels as a way to make a little
header so I have a vlogs card with a red label added, then I put all my vlogs
beneath that and it makes it really easy for me to sort them within the list
which is fun. So here are the vlogs that I'm gonna be filming next and then down
here are the DIY tutorials I'm gonna be filming next. It helps me to keep those
separate because I film the vlogs head on and I film the DIYs down on the
table so they're a different setup depending on what setup I'm doing, I then
know what I'm gonna be filming next. So then once I've filmed those videos I can
click and drag them from "to film" over to the next list which is "filmed". That is a
helpful list because when I go to edit, I can see what I have and what I need to
do next. So the second half of this list is basically a schedule for the next few
months of video content that I'm already starting to plan out so right now I have
a November list, a December list, and a January list and this is really helpful
for me because if I know that I'm gonna want to do Christmas videos in December
I can list the ideas for the Christmas videos in December right here and I kind
of know I want to have four to eight videos per month so it can kind of help
me keep in mind where I'm headed and what I need to do in order to have those
videos ready by that time. This is what the cards look like if they're pretty
blank. Oh hey, this is actually this video, my planning content video. So you can add to the
description, ideas and thoughts and anything I want to remember. And then
there are lots of things on the sides of each card that you can do here. You can
add a due date to the card and it will you know turn red and get angry at you
if you don't finish that in time. You can add a checklist which is really really
helpful so, let's see, I need to script the video, I need to film the video, I
need to edit it, and then as you finish it, you can fill up the checklist and
then right here is where you can do the attachments and that's actually how I
prefer to add pictures like the screenshots or maybe the thumbnails if I
want to post them on Twitter later from my phone. And that's how I kind of keep
ahead of all of these videos that I'm working on all at once. I'm at a lot of
different places in my process during any given time for a lot of different
projects at once and this keeps it all organized and in one place and because
of this, I'm not going to accidentally forget to edit a video that I filmed six
months ago. I may put it off because a lot of other things come up but I will
always know that I can look at this "filmed" list and see okay, what else do I
have that I can post this week? So you can use as many boards as you want and
I'm going to show you the framework for another one that I like to use, which is
my Etsy board, I have an Etsy shop and there is a lot to keep track of with
running an Etsy shop so it's very helpful to me to have a board that kind
of keeps everything in here. So again, the first way I start off a lot of my boards
is a brainstorming board. So I have a plushie ideas [list] so anytime people
leave me comments saying "you have to do a koala plushie!" it goes on that list. So
then I can just continue writing all of my ideas right there and it's very
helpful for me. Actually I probably should switch these two! The next one is
the "design" list and this is a place where I can put ideas for the plushies
that I'm hoping to design. One example of something that would go in this list is the
sketches card! And a way that I design my plushies is I sketch on pen and paper
and then I take a picture of that sketch and this is where it goes, it goes right
in here and then if I'm on my computer about to go into Adobe Illustrator to
ink up my pattern, I can just go onto Trello on my computer and download it
from right there and it's really nice to have that. I really like to keep my
patterns saved on Trello because I can print out
a new one anytime if the patterns I've already printed and cut out get ruined.
That is something that I would attach to the patterns card and I can also write
down ideas and all sorts of things. There really are no rules with this, it's just
however it works for you. So the next list on my Etsy board is the inventory
list and this is a place where I have a card for each of my current products in
my Etsy shop. So in the title for the card I put the name of the product and
the price for the product and then inside the card, I use the description to
put any notes that I want to about that particular one. I can attach product
photos to this card so I can post them on Instagram whenever I want to from my
phone! I also have a packaging list; I think a lot about branding and packaging
for my Etsy shop so here's a card about my pin cards and I can attach the file
for the design for the pin cards to that card. I have a business cards one! If I
want to redo my business cards, I can add information to this description
right here when I'm thinking about what I need to change and then when I go to
design it, I can go and look at the description and see the notes that I had
written for myself so I can make sure I don't forget anything important. I also
have a marketing list, so this is where I could put cards for ideas for ways to
promote my shop, if I have any new ideas, if I take a course on promoting your
Etsy shop, I can take notes and put them in the cards right there and then that
way, it's all right where I need it. And this kind of keeps everything in one
place that I can access from anywhere. And as you'll be able to tell from this
video, I use a lot of different tools and so I'm always multitasking on my
computer. When I'm working on all my different projects, I always have a
zillion windows open because I've got Trello open, I have my web browser
with a ton of tabs going at any given time, I have my video editor, my graphic
design program, and so I definitely need a computer that can handle that
multitasking. Luckily for me that's exactly what the 8th gen Intel Core
processor was made to handle, so hopefully that will mean I can get stuff
done a little bit faster now. Alright so on to Evernote! This app is the main
place that I go to write out longer blocks of text for the things that I
brainstormed for on Trello. They give you the ability to make a notebook for each
of your various projects and then when you write an individual note, you can
organize it into a specific notebook that you need. The number one thing that
I use Evernote for is writing out scripts and outlines for my YouTube
videos! That way they're really easy to find when I need to film a video, record a
voiceover, anything like that. And then I can go in there later and grab the
scripts when I need to make a closed captioning file for my captions here on
YouTube. So this is what Evernote looks like if you access it from a browser and
this is actually the script for this video right here! It's in my youtube
channel notebook and you can just type and type as much as you want and it will
save it and you can access it from two of your devices unless you want to pay more for
the app. Some other ways that I use Evernote are for songwriting, if I have
some ideas for a song I can put them into a note and then slowly start adding
the lyrics and the chords for the song and then I have them saved there for
whenever I need to go refresh my memory for a show. So I put those in my songs
notebook. In the moment when I think of something and I want to write it down
and I need more space than Trello will give me, I can take out my phone and jot
something down in Evernote and it will be there. Originally when I started
writing songs and YouTube scripts and things like that, I had a bunch of
individual note documents that I would save in a folder on my computer. And
because of that it was pretty disorganized, sometimes I had trouble
finding something cause I didn't remember what I named it. The search engine within
Evernote is really good if you think of something that you had written and you
don't remember the title, you can search for the text and it's really quick to
find everything. This system works so so much better for me. I do wish that more
devices were allowed in the free version, but I will deal with it. Between Trello,
Evernote, and my bullet journal which I talked about in a previous video, I'm
able to keep a lot of creative projects going at once and they're all relatively
organized. And while everyone has a different approach to managing their
work, I know that mine got a lot easier once I figured out that I could use
these two apps to help me. I hope that hearing more about how I plan and
organize my YouTube content and my Etsy shop was helpful to you! In the comments
below I'd love to hear how you stay on top of all of your creative projects. So
in case you are curious about the new laptop, I went with a 2-in-1
convertible which has intrigued me for a while, I've never owned one like
this before. So I can just draw right onto my laptop screen and that's pretty
awesome. I also travel a lot and my last two laptops were really heavy and I kind
of did whatever I could to avoid traveling with them, but this one is
super light. As a video content creator and musician who runs a
bunch of different online shops and websites, I rely so much on computers. I
honestly couldn't do my job without them. I use computers to plan out everything I
do, design all my branding and handmade products, edit my videos, run my social
media accounts, promote my work, manage collaborations, and run all of my online
stores and websites. That's a lot that was resting on an older machine that was
really starting to lag and currently has red and blue flashing lines going across
the screen. It was time for a refresh for sure. That's all for now. If you have any
more questions about how I plan and organize my creative projects, leave them
in the comments below and I'll do my best to help you out. And don't forget to
check the video description if you want to learn more about anything I mentioned
earlier. Thanks again to Intel for sponsoring this video, thank you for
watching it, and I'll see you soon.
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