Hello my name is Bernard Sfez and I'm a Tiki specialist. In this Tiki Express
tutorial I'll talk about the File Galleries feature in Tiki. In this video
I will show you and explain why there is a specific feature to store files in Tiki.
How it look how, to use it, how to customize the listing and display
I'll show you the File Galleries control panel parameters and options an overview
of some advanced options, how to use files from a file gallery in wiki page. To
summarize this tutorial I'll show you how Tiki search is able to retrieve
information from within a file
The File Galleries featuring Tiki enable users
to store classify and distribute files. They are served or can be manipulated as
the files like the one from your hard disk or displayed and used as content like
images, video, PDF and more. Uploading a file or an image in an internet page is
a standard option for most of the web application. While you can use this
feature the same simple way in Tiki it has been empowered and turned into a
secure full files management system so powerful that it can using the Tiki
search engine retrieve strings from within a Microsoft Word document or Open Office.
Let's explore the File Galleries system installed by default in Tiki.
I'll start with the Tiki freshly installed, from the home page and logged as admin.
Tiki is totally configurable and the buttons and menu locations can be
changes. In my tutorials I always explain and demonstrate things based on the
default install. From the main menu I go to the File Galleries menu and a click
reveal to item in this menu "List Galleries" and "Upload File".
The File Galleries like most feature in Tiki use the standard templates so action menu
search tools and other are where you expect them to be.
By default anonymous user can't see and download files as admin I have more
privileges. I can upload edit create in short I can admin the File Galleries.
To upload my first file, I click on the upload link at the top of the page.
It opened the upload dialog page and I can drag and drop files or select one or
more files within my hard disk. I'll choose a picture of the Tiki folks during the
last Fosdem. Upload and it's done if I click the Browse button to get back to
my gallery I can see the new file where it should be and additional information
concerning this file. It has been uploaded in my main gallery and as I expect to
place many more files I would like to create sub file galleries.
I click on create and it opened the create file gallery screen. I give it a
name, Fosdem pictures, a description and as usual in Tiki you'll
find dozens of options. It is easy to understand what of each of them do and
you can use and test them on your own Tiki.
Let's just set the maximum width and height for the images uploaded in my new file I
can also customize the display setting per gallery. Again straightforward and easy
to set. Information can be hidden given in a pop-up box given next to the file
or both. Nothing complicate and you should feel free to play on adapt depending your case.
Save. Back to the main gallery I see everything as expected my new file
gallery and the file I have uploaded previously. Now that I have this gallery I
want to move my Fosdem pictures into it. I click on the check box in front of
the file to select it and on the bottom drop-down I choose the move option.
I validate my action, select where I want the file to be moved, click on move and
it's done if I click on my Fosdem picture gallery I can see that my file
has been moved there. Of course now that I create this gallery I can directly
upload file in it. Let's use the drag-and-drop option this time to upload two new file.
Upload.
Shazaam ! I have my three files in my gallery.
Moving over the wrench placed in front of each of the file reveals an action menu.
Display. Download. Archived not available by default at this stage.
Upload a new version so you can update a single file or image place it multiple
documents without having to correct each one of them. Edit properties to change
name description etc. Refresh metatag. Page view to display all the information
for a file and finally delete. Back to my main gallery I will create a new file gallery
Again in my newly created file gallery I upload a couple of images
By the way Tiki will show you the right wiki syntax to insert it right away on a
wiki page if you want to know more about the wiki syntax check a previous Tiki
Express tutorial I did on this subject.
Let's browse the gallery all is in place
and the Explorer view set by default give you a clear idea of what you have
in your File Galleries. So far we have uploaded images but everything work
the same with documents. I prepared a new gallery to place documents I want to
share with a team. Here I have a PDF file created from my own website and a yml file
from the Tiki code files. Looking back to my main gallery everything is
clean and this without hassle or without knowing any piece of code. Just choosing
the default available tools in Tiki. By the way using sub galleries like virtual
folders it is possible to apply specific permissions or option to a group of
files in a file gallery. I'll do certainly a Tiki Express tutorial for
permissions so don't forget to subscribe to my channel to be informed when I
publish a new video.
As usual in Tiki this feature come with its own admin control panel where
you can turn on and off dozens of options and enable more advanced parameters.
It is time for me to talk of an important setting about file storage by
default on new installation and to ease the setup Tiki will save your file in
your database. This is ok in case you have a few images like logo and some illustrations.
In other cases I strongly suggest that you use the "Store in directory" option.
It will keep your database clean and thin two things that
have no price especially if you want to upload many files. Select this option
indicate the path of your directory where to store your file and you will be
on the safe side. In case you started to upload some files and they are in your database
already just use the button "Move files from database to directory".
Another important setting you need to know as Tiki admin is the admin preferences
view filter. By default it is set to "Basic". And you will see only a few
preferences among the hundreds setting that you can change in Tiki. Toggle the
switch from "Basic" to "Advanced". Save this as my default. If I look back to the
same general setting panel for the File galleries feature and Tiki it show now
many more preferences. Choose your main galleries, add a ranking system for your
files, add comments, many option. One I use the most
as photograph amateur is the batch upload so I can upload hundreds of file in a few clicks.
The plugins tab show and give you access to the plugins that are related
to the file galleries feature. The plugin draw is really something I need to show
I guess another good idea for a Tiki Express Tutorial. From the tab listing you
can set the option for your listing display by default for all your future
file galleries which means that the galleries you already created won't be
modified of course same goes for the admin listing options.
Search and indexing options are kind of more advanced parameters and they are to
be set per use case so we will not discuss this in this tutorial.
The enhancements tab has options to enable Elfinder interface, h5p support, Tiki Draw,
SCORM support and Vimeo support. Again I will talk of those in a future
Tiki Express tutorial. So to be informed just click on the subscribe button on
the bottom right of the screen and you'll be notified each time I'll publish a
new video. The max size of the file you can upload is a regular question. Well in
Tiki this is unlimited and it depend of your server setting. To check the upload
max setting value the easiest way is to go to this upload file screen and you
will see at the bottom a remark box with the information. In my case I set my local
server upload maximum setting to 32 megabyte.
If you need to change the value on your system you can ask your IT admin or the
company that is hosting your server and add parameters and value in the
.htaccess file where your Tiki is installed or to modify your server php.ini file.
Check at doc.tiki.org and search for upload file size if
you need more details about this. It is time now to see common usage of the
File Galleries feature in Tiki. The File Galleries include a slideshow that will
be nice to set up if you want to use the feature to store images. I selected
gallery, edit it check the sideshow checkbox option. Save.
And now I have a nice slideshow in an instant.
Another good plugin to use with files is the web document viewer. With so many
option in Tiki I'll use the admin preference search system. Let's enter web
document, search. And among the result activate it.
Now let's edit my HomePage. I start by deleting the previous content so we are
ready to recompose this wiki page. I set a title. I pick an image from my
file galleries using the upload button. using the help button on the right of the
toolbar I open the plug-in help and I set an IMG plugin to display all the images
from a file gallery. I select the right source.
I pick my family time file gallery. Set the plug-in to display thumbnail.
I checked by a click on the preview button. Images are here. Let's continue by
adding a files plugins to list files. Again I use the plug-in help.
I set the plug-in to display the files in my team documents file gallery. Save.
As we can see files included images and documents were added on a wiki page in a
few clicks. Let's have the PDF to the page now.
I edit the page, use the plugin help again select a web document viewer and
in real life I should be able to set the Id of a document I have in my file
gallery directly but because my website is not a real one but a local
demonstration it can't display properly a file from within my computer.
I'll use an external link to the same document I've uploaded into my file
gallery to do the trick. I set the width the height, I want to display the PDF.
Save. How cool is that ! Without having to copy all the content of my document I
can display directly from my file gallery to my wiki page.
One last thing as bonus for this tutorial. Some of my customers have
hundreds if not thousands of documents made by different persons from different
departments with different methodologies. And they are really despaired to have an
easy-to-use tool that can retrieve information from within files. This without
setting complicated and costly system like SharePoint for example Tiki will do
it for you. In my File Gallery I have a yml document
formerly it's a text document and I have the word tutorial in the text it contain.
I go to the search page enter tutorial click on the search button.
Magic happen. Tiki show me in the result a file and
the file gallery that contained the information.
I've uploaded a Microsoft Word documents where my name Bernard Sfez has been
saved. Let's see if Tiki can find it.
Easy as to say it and that my friends saved
thousands of dollars to several Tiki customers.
That's it for this tutorial
Please if you find that video useful like, share and subscribe to my youtube channel.
Subscribing to my channel is actually the best support you can give
as I want to make a multilingual channel and I need at least 100 subscribers.
Please help.
Thanks for many many positive
comments you shared and posted and for sure I read 98% of good things and two
suggestions one concerning the audio soundtrack and another one about my
outro. I made some changes, I hope you like them.
Next video will certainly be directly
from the Montreal 2018 Tiki fest that will be held in less than a month.
That's it for now thank you and enjoy the power of Tiki.
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